How To - Manage Capacity Tab Explained

The Managed Capacity section of the booking system is where you configure all the settings related to time slots, capacity limits, and party size restrictions. This is a critical area for ensuring your venue's bookings are managed effectively.

Here's what's covered in the Managed Capacity tab:

1. Preferences

   • Set the minimum time interval for creating time slots (e.g. 15 minutes, 30 minutes)

   • Decide if you want to restrict the maximum party size per time slot

   • Configure the default capacity and party size settings

2. Standard Days

   • Create individual time slots with start/end times and capacity limits

   • Associate time slots with specific Capacity Groups

   • Control whether time slots are available for online bookings

3. Capacity Groups

   • Organise your venue's areas into logical Capacity Groups

   • Assign each area to the appropriate Capacity Group

   • Manage capacity settings at the group level

4. Special Days

   • Define unique time slots and capacity limits for specific calendar dates

   • Useful for handling holidays, events, or other occasions with different operational needs

   • Can completely disable bookings for a special day if required

5. Plans

   • Link time slots and special days into cohesive "Plans"

   • Apply Plans to specific days or date ranges

   • Ensures the correct time slots and capacity settings are used

The key purpose of the Managed Capacity section is to give you granular control over when bookings can be made, how many bookings can be accepted, and how capacity is distributed across your venue.