How To - Declaring Tills (No Tracked Drawer Inserts)

To declare your tills when using no Tracked Drawer inserts:

1. Log on to Aztec and select the Finance module icon.

2. From the front page select the Cash Management tab and choose Declarations from the dropdown list.

   

   You are also able to shortcut to this function from the Things To Do box on the front page of the module if declarations need completing.

   

3. Highlight the till you want to declare and select Declare.

   

4. Count the till (by denomination if applicable) ensuring that you deduct the original float amount from this figure.
5. Enter the cash amount into the declaration window.

   

6. Enter the remaining balance into the finance screen by denomination if required.




The figures shown in red in the variance column indicate the expected totals for cash, credit cards / EFT and vouchers for this till.

As figures are entered into the declaration screen, the variance figure will decrease. If a surplus is entered onto any line, the figure turns black to indicate a positive variance.

If columns are greyed out there is no entry to make, as these are auto-declare totals and will be automatically entered.

As figures are entered onto the amount column this variance figure will decrease. If too much money has been counted, the figure turns black to indicate a positive variance.

It is important to enter the figures from the actual counted amount and not just what the system is expecting, as inaccurate input will make investigating variances difficult.

All variances MUST be declared, as this will affect your overall cash on site balance. Variances may balance out through other finance processes, e.g., additional declarations, counts etc.



7. Once all required figures have been entered, select Finish to continue.
8. If Aztec detects a variance to the expected figures, you will see the following message.

   

9. You can now either select Edit to recheck your till or Save the entered figures to continue with the variance.
10. Once you have accepted the declaration, you will see the following summary screen for the till. Select Finish to complete the process.
    

    It is always recommended that you recheck your till, just in case you missed anything.



11. When you have accepted the count, you will see a summary similar to the below for your till.

    

12. Hit Finish to continue.
13. You will now see that the till is showing not trading, with no outstanding declaration.

    

It is recommended that you check the Session Cashup Report for additional details, or in case investigation of variances is required.