Aztec - 3.23.0

If a user has not signed off a previous day(s), they will now be advised that a previous day is still to be signed off.

If there are multiple days awaiting sign off, the message will advise of the oldest date that requires sign off

If the user does not have permission to perform declarations, they will be prompted to advise.

There is also a prompt if a user is attempting to perform a declaration when there are no sessions awaiting declaration.

Messages are currently only shown when not configured for workflows

Prevent Payment Correction POS configuration is off by default and can be applied on a per payment method basis

Head Office Configuration - Configure Payment Method

This feature does not operate by default in Aztec.

1. At Head Office, open Finance | Configuration | Payment Methods

2. Select the Payment Method you want to restrict from being corrected on the POS

   

3. Enable the Prevent Payment Correction POS check-box for that payment method

Head Office Configuration - Send Changes to Sites

For the new settings made at Head Office to take effect at site, perform a communications job to the required sites.

For detailed information on running communications jobs click here.

 

At Site

If the Prevent Payment Correction POS check-box has been enabled for a particular payment method and successfully sent to an upgraded site, when an operator tries to correct the payment, it will show the following message on the POS "This type of payment cannot be corrected" and you will be unable to correct the payment.

The Forgotten Password hint message can be configured on a per Estate basis

Head Office Configuration - Forgotten Password Message

This feature operates with a default message in this version of Aztec.

1. At Head Office, open Staff & Security | Configuration | Password Policy

   

2. The Forgotten password hint is pre-populated with the following message "Please ask a manager with appropriate permissions to reset your password. If the above is not possible, please contact your company IT dept. to reset your password." The message can be overwritten by a Head Office user with appropriate permissions

A tool tip has been provided "Default Forgotten password hint message provided which can be overwritten with customised message if required"

The message can be overwritten on a per Estate basis.

Head Office Configuration - Send Changes to Sites

For the new settings made at Head Office to take effect at site, perform a communications job to the required sites.

For detailed information on running communications jobs click here.

 

At Site

After a change has been made to the Forgotten Password hint message and successfully sent to an upgraded site, when a user clicks on the Forgotten Password hint message, it will show the updated message.

The Allow Banking Comments is configured on a per Estate basis

Head Office Configuration - Allow Banking Comments

This feature does not operate by default in Aztec.

1. At Head Office, open Finance | Configuration | Estate Settings | Banking

2. Enable the check-box for "Allow Banking Comments"

   

Head Office Configuration - Send Changes to Sites

For the new settings made at Head Office to take effect at site, perform a communications job to the required sites.

For detailed information on running communications jobs click here.

At Site

When Allow Banking Comments has been configured, a user has the ability to add a banking comment on the Banking Reference page. It is also possible to view, edit and delete an existing banking comment.

When adding a banking in Finance | Cash Management | Add Banking, there is an additional field Banking Comments where a comment can be added by the user.

Any existing banking comment entered is viewable.

When viewing the Historical Summary, the first portion of the comment is displayed.

It is also possible to view the full banking comment entered when hovering over the comment.

The banking comment is also displayed when Clicking View on an existing banking comment.

In order to see the full banking comment entered, the user must click on the Banking Comment field and scroll across

When Allow Banking Comments is configured it is optional if a comment is added and is not mandatory

It is possible to Edit an existing Banking Comment entered, which would be done through the existing Edit banking functionality.

When a Banking entry with Banking Comment is deleted, the associated Banking Comment can still be viewed with the deleted Banking entry in the Historical Summary. The full deleted Banking Comments are displayed when clicking on View.

If Allow Banking Comments is disabled at a later stage, any existing comments entered can still be viewed. It is not possible, however, to edit the comments

If Allow Banking Comments is disabled The Banking Comments field will be displayed with any existing message displayed, but will be greyed out and prevents the user from editing

 

The below displays when a user is changing another user's password.

If a user is changing their own password, the original hint "Password cannot be the same as the current password" is still displayed.

Head Office Configuration - Password Reuse

This feature does not operate by default in Aztec.

1. At Head Office, open Staff & Security | Configuration | Password Policy

2. Enable check-box Aztec Password Reuse (with the additional configuration Number of password changes)

   

The minimum number of password changes required before a password can be reused is 2.

The maximum number of password changes required before a password can be reused is 24.

If Aztec Password Reuse (no. of changes) is enabled and the default is left unchanged, then the default of 24 password changes will be required before a password can be reused

A tooltip has been provided "Aztec Password reuse configuration determines the number of unique new passwords that must be associated with a user account before an old password can be reused. If the default of 24 passwords is set, a user will be prevented from reusing their last 24 passwords."

The below provides an example of when Aztec Password Reuse configured to 5 password changes required before a previous password can be used.

 

Head Office Configuration - Send Changes to Sites

For the new settings made at Head Office to take effect at site, perform a communications job to the required sites.

For detailed information on running communications jobs click here.

 

At Site

When Password Reuse has been enabled and a user goes to change their Aztec password and they try and use a password that has been used within the configured number of changes, they will prompted to change their password.

Password Reuse configuration is also applicable when a system administrator prompts you to change your password to continue.

When an employee has been terminated in Aztec, and then reinstated, none of the passwords used prior to termination will be prevented from being used

The passwords stored for Password Reuse configuration will not include the passwords from non-upgraded sites