Tables - 2.42.0

Bookable Areas, Assign a Guest to a Table - PPL-458

This feature will enable configuration of the Bookable Areas journey, and is primarily configured within Events, but has an impact on Tables.

For a full guide on configuration of Bookable Areas, including Capacity Management, and how to enable Bookable Areas within your Estate, please see this document.

Once configured and enabled, Bookable Areas will impact the Tables Host app booking journey in the following ways

• Tables Host app

General changes

When the Bookable Areas feature is enabled, the following changes will apply to each of the four impacted booking journeys.

• Area selection will now be mandatory when creating a booking.

• Upon completing the booking process, the booking will be assigned to a table within the selected area, and capacity reduced from that area accordingly, without impacting the capacity of other areas.

• Upon creation, the booking will be locked to the selected table within the chosen area.

Tables Host app changes

When the Bookable Areas feature is enabled, the Booking creation journey is changing to include the following:

• In Tables Host, the Occasion selection step will now come immediately after guest selection, and before timeslot selection, but otherwise remains unchanged.

  • This is so at the point of timeslot-area selection, we can display the areas linked to the occasion.

  • This will now match the Events Host app booking journey.

• Area selection has been merged with timeslot selection to allow for area capacity to be viewed alongside timeslot selection.

• In the event of an overbooking, the area will continue to be stored against the booking to be manually assigned to the correct area at a later time.

• Once a session has been selected (if applicable), but prior to timeslot or area selection, specific capacity information has been removed, with only general capacity information provided. Areas linked to the previously selected occasion will remain shown via the link icon.

  • In the Tables Host app:

    

• Once an area has been selected, capacity information will now be shown for that specific area only.

  • In the Tables Host app:

    

• In the Tables Host app, when a timeslot has been selected, it will appear green:

  • 

The rest of the booking journey remains unchanged except where noted above.

 

When Bookable Areas is disabled for an outlet, there will be no change to the booking journey.

 

Tables changes to accommodate for Events Capacity Groups + Bookable Areas - PPL-656

195261 - Update warning message in Tables Admin

As Capacity Groups are exclusive to Events, Tables does not have the ability to manage timeslots across Capacity Groups. A limitation of this is, if multiple capacity groups exist in Events, and the Tables Admin timeslot creation tool is used for a Standard Day, the Events timeslots in all Capacity Groups for the same matching day (eg Monday) will be deleted.

The warning text on Tables Admin timeslot creation has been updated to reflect this.

150783 - Lock/Unlock slots across Capacity Groups in Tables

The ability to lock and unlock slots will now be possible across different bookable areas/capacity groups. Upon selecting the 'Lock/Unlock' button in Tables Host, the timeslots pop-up will now feature buttons for each configured area, where those timeslots can now be managed independently. The 'Save' button will save all tabs in the current form.

Amending timeslots capacity via this screen for a Standard Day will continue to create a Special Day, as per current functionality.

 

Zonal ID	Description
150783	Lock/Unlock slots across Capacity Groups in Tables
150785	Move Occasion within Tables Host booking journey when Bookable Areas enabled
150794	Assign guest to table within area in Tables Host (backend)
194108	Get and present timeslots by area in Tables Host
194214	Create Special Day in Events when Table Plan changes in Tables Host
195261	Update warning message in Tables Admin

Most of the above enhancements are featured in the New Features Summary above.

For full information on this release, including changes made to Tables for Bookable Areas, please see the Events 1.42.0 release notes.